The following article describes the rules for document classification in the Symfonia Finance system and explains which types of documents are included in the settlement of accounting services provided by our office for limited liability companies.

📋 Documents included in the settlement

Commercial operations

• ✅ FVZ – VAT invoice purchase
• ✅ FVS – VAT invoice sale
• ✅ FKZ – corrective purchase invoice
• ✅ FKS – corrective sales invoice
• ✅ FSW – currency VAT sales invoice
• ✅ RUZ – simplified purchase account
• ✅ RUS – simplified sales account
• ✅ RKZ – corrective purchase account
• ✅ RKS – corrective sales account
• ✅ SPAR – Retail sales

Import / Export

• ✅ DIM – Import document
• ✅ DEX – Export document
• ✅ IU – Import of services
• ✅ IUV – Import of services VAT

Intra-Community operations

• ✅ WDT – Intra-Community delivery of goods
• ✅ WNT – Intra-Community acquisition of goods
• ✅ FWN – Invoice for intra-Community acquisition
• ✅ FWV – Internal VAT invoice
• ✅ PWN – Acceptance of intra-Community acquisition

Financial operations

• ✅ RK – Cash report
• ✅ RKW – Currency cash report
• ✅ RZL – Settlement of advance payment
• ✅ WB (PayPal, Revolut) – Bank statements entered manually

Special documents

• ✅ USZM – VAT bad debt relief reduction for sales
• ✅ USZW – VAT bad debt relief increase for sales
• ✅ UZZM – VAT bad debt relief reduction for purchases
• ✅ UZZW – VAT bad debt relief increase for purchases
• ✅ NO – Debit note
• ✅ MAG – Warehouse
• ✅ PZ – External acceptance (each acceptance is counted as 1 document)

Accounting operations

• ✅ DP (depreciation) – Depreciation documents
• ✅ DP (RMK) – Accruals for costs
• ✅ DP – Reclassifications and other accounting operations (VAT, asset valuations, PCC, CIT advance payments, share changes, currency settlements, compensations, retail sales settlements, etc.)

HR and reporting documents

• ✅ RO – Periodic reports
• ✅ LP – Payrolls
• ✅ LUW – Accident insurance lists
• ✅ PWS – Business vehicle orders

❌ Documents not included in the settlement

• ❌ KOMP – Compensation documents
• ❌ DP (VAT reclassification) – VAT reclassifications
• ❌ DP (compensation) – Automatic compensations
• ❌ DS – Special documents
• ❌ WB / WBW – Bank statements (counted separately as transactions 1:4)
• ❌ RKUR – Exchange rate differences
• ❌ System documents, duplicates, and cancelled documents

📊 Submitting documents to the accounting office

 
Documents should be sent via email to:
 
📩 acc@time-group.pl

Email subject:
 
Company Name – for MM/YYYY
 
e.g. ABC Sp. z o.o. – for 08/2025
 

Folder structure:

 
1️⃣ Costs – cost invoices, accounts, purchase documents

2️⃣ Revenues – sales invoices (services and goods separately)

3️⃣ Warehouse – warehouse documents (PW, RW, PZ, WZ)

4️⃣ Other – bank documents (WB), cash documents (KP, KW), notes, payrolls, delegations



📄 Bank statements: in PDF and MT940 format

⌛ Submission deadline: by the 10th day of the month for the previous month

(e.g. by 10/09/2025, documents for 08/2025 must be submitted)



⚠️ Documents sent after the deadline require corrections to declarations (cost: 300 PLN net).
 
Submission of overdue documents from previous months results in recalculation – according to the price list. 

📈 Example settlement

In July 2025, the client submitted 110 documents and 100 bank transactions (100 / 4 = 25).

Total: 135 documents → cost 1800 PLN.

 
 
In September, the client sent an additional 20 invoices → total of 155 documents.
 
New rate: 2500 PLN → additional charge 700 PLN.
 

💰 Pricing of accounting services (monthly)

The price depends on the number of documents in the settlement period

up to 5 (zero rate) | 600 PLN
6–50 | 800 PLN
51–75 | 1100 PLN
76–100 | 1500 PLN
101–150 | 1800 PLN
151–200 | 2500 PLN
201–250 | 3200 PLN
251–300 | 3800 PLN
301–350 | 4400 PLN
351–400 | 5000 PLN
401–450 | 5600 PLN
451–500 | 6200 PLN
501–550 | 6800 PLN
551–600 | 7400 PLN
601–650 | 8000 PLN
651–700 | 8500 PLN
701–750 | 9000 PLN
751–800 | 9500 PLN
801–850 | 10,000 PLN
851–900 | 10,500 PLN
901–950 | 11,000 PLN
951–1000 | 11,500 PLN
over 1000 | +750 PLN for each additional 50 documents

📌 Bank transactions: 

Are not counted in the zero rate and 6–50. 

In other cases, a 1:4 conversion applies 

(100 transactions = 25 documents). 

👩‍💼 HR and payroll services

HR service (first 2 employees included) | 110 PLN / from the 3rd employee
Settlement of foreign delegation | 150 PLN
Settlement of domestic delegation | 100 PLN
ZUS documents (RCA etc.) | no charge
Health and Safety support | 50 PLN / employee
Correction of payrolls / ZUS reports due to the client’s fault | 300 PLN
Preparation of an employment contract | 150 PLN

🛠️ Additional services

 ZUS / US certificates - 150 PLN + official fees
Official applications not related to accounting - 150 PLN
Declaration of entrusting work to a foreigner - 350 PLN
Loan agreement - 50 PLN
EORI number - 150 PLN
Tax residency certificate (CFR-1) - 150 PLN
VAT-23 declaration - 150 PLN / vehicle
Balance sheet and P&L - no charge
Correction of reports due to the client’s fault - 300 PLN
Services outside the price list - 150 PLN / hour

📑 Annual report

The cost of preparing the annual report = average monthly fee for accounting services.
 

All prices mentioned above are net prices. VAT will be added.