🔹 Introduction
Many myths have arisen around the formalities of starting a business. In this article, we unequivocally answer: what is mandatory and what is voluntary custom or industry practice. Below you will find answers for sole proprietorships (JDG) and companies.
🔸 1. Does JDG have to have REGON?
✅ YES – but you receive it automatically
- REGON (statistical number) is assigned to each company upon registration in CEIDG or KRS.
- No separate application is required – this number is automatically issued by GUS and does not need to be updated (unless you change the company name, PKD scope, or business form).
📌 You can check your REGON number at the following website:
https://wyszukiwarkaregon.stat.gov.pl
🔸 2. Does JDG have to have a company stamp?
❌ NO – there is no legal obligation
- A stamp is not required by CEIDG, ZUS, US, or other offices.
- It is also not mandatory for issuing invoices or managing a business account.
📌 Exceptions: some banks, offices, or collaborating companies might request it (e.g., when signing contracts, bidding, or leasing) – in such cases, it is advisable to have it for convenience.
In practice:
- A stamp with the company name, address, NIP, REGON can make life easier, but is not mandatory.
🔸 3. Does JDG or a small business have to have a regulations?
🔶 It depends – on the number of employees and the type of business:
✅ Mandatory work regulations:
- when you employ at least 50 employees,
- and are not covered by a collective labor agreement.
⚠️ You can, but are not required to:
- when employing 20–49 people, if a trade union submits such a request,
- with a smaller number of employees – regulations can be established voluntarily (e.g., remote work rules, health and safety, breaks, work time accounting).
📌 JDG without employees does not need to have any regulations – but can introduce, for example, a privacy policy, remote work policy, complaint procedure, etc.
📚 Legal basis
- Act – Entrepreneurs' Law
- Labor Code, art. 104–104³
- GDPR Act (for privacy policies)
- GUS regulations concerning REGON registration
✏️ Summary
Does JDG have to have REGON? - ✅ Yes, but assigned automatically
Does JDG have to have a stamp? - ❌ No
Does JDG have to have work regulations? - ❌ No, if not employing 50+ people
Does JDG have to have a GDPR policy? - 🔶 Only when processing customer data