Document classification in the accounting system

Learn which documents are included in accounting services billing and how to properly submit documents to the office.

check_circle Documents included in billing

Trade operations

check FVZ – VAT purchase invoice
check FVS – VAT sales invoice
check FKZ – Purchase correction invoice
check FKS – Sales correction invoice
check FSW – Foreign currency VAT sales invoice
check RUZ – Simplified purchase receipt
check RUS – Simplified sales receipt
check RKZ – Purchase correction receipt
check RKS – Sales correction receipt
check SPAR – Retail sales

Import / Export

check DIM – Import document
check DEX – Export document
check IU – Import of services
check IUV – VAT import of services

Intra-community operations

check WDT – Intra-community supply of goods
check WNT – Intra-community acquisition of goods
check FWN – Intra-community acquisition invoice
check FWV – Internal VAT invoice
check PWN – Intra-community acquisition receipt

Financial operations

check RK – Cash report
check RKW – Foreign currency cash report
check RZL – Advance settlement
check WB (PayPal, Revolut) – Bank statements entered manually

Special documents

check USZM – Bad debt relief sales decrease
check USZW – Bad debt relief sales increase
check UZZM – Bad debt relief purchase decrease
check UZZW – Bad debt relief purchase increase
check NO – Debit note
check MAG – Warehouse
check PZ – External receipt (each receipt counts as 1 document)

Accounting operations

check DP (amortization) – Depreciation documents
check DP (RMK) – Deferred cost settlements
check DP – Transfers and other accounting operations (VAT, balance valuations, PCC, CIT advances, share changes, currency settlements, compensations, retail sales settlement, etc.)

Payroll and reporting documents

check RO – Periodic reports
check LP – Payroll lists
check LUW – Accident insurance lists
check PWS – Company vehicle orders

cancel Documents not included in billing

close KOMP – Compensation documents
close DP (VAT transfer) – VAT transfers
close DP (compensation) – Automatic compensations
close DS – Special documents
close WB / WBW – Bank statements (counted separately as 1:4 transactions)
close RKUR – Exchange rate differences
close System documents, duplicates and cancelled

send Submitting documents to the accounting office

Email address

πŸ“© acc@time-group.pl

Message subject:

Company Name – for MM/YYYY

e.g. ABC Sp. z o.o. – for 08/2025

Folder structure

1️⃣ Costs – cost invoices, receipts, purchase documents

2️⃣ Revenue – sales invoices (services and goods separately)

3️⃣ Warehouse – warehouse documents (PW, RW, PZ, WZ)

4️⃣ Other – bank documents (WB), cash documents (KP, KW), notes, payroll, business trips

Bank statements

πŸ“„ In PDF and MT940 format

Submission deadline

βŒ› βŒ› By the 10th day of the month for the previous month

(e.g. by 10/09/2025, documents for 08/2025 must be submitted)

⚠️ Documents submitted after the deadline require declaration correction (cost: 300 PLN net).

Submitting overdue documents from earlier months results in recalculation – according to the price list.

calculate Billing example

Example 1

For July 2025, the client submitted 110 documents and 100 bank transactions (100 / 4 = 25).

Total: 135 documents β†’ cost 1800 PLN.

Example 2

In September, the client sent additional 20 invoices β†’ total 155 documents.

New rate: 2500 PLN β†’ additional payment 700 PLN.

Bank transactions

Not counted in zero tariff and 6–50.

In other cases, a 1:4 conversion rate applies (100 transactions = 25 documents).